TRT GROUP WORKPLACE VIOLENCE PREVENTION POLICY

1. Introduction

TRT GROUP is committed to providing a safe and secure work environment, free from violence, threats, and intimidation. We recognize that workplace violence is a serious concern and are dedicated to preventing and addressing any acts of aggression or harm within our organization.

2. Policy Statement

Workplace violence, including physical assaults, verbal threats, harassment, intimidation, and any other disruptive behavior, will not be tolerated. TRT GROUP will take all necessary measures to prevent violence, protect employees, and ensure swift action in response to any incidents.

3. Definition of Workplace Violence

Workplace violence includes but is not limited to:

• Physical attacks such as hitting, pushing, or kicking.
• Verbal threats of harm or intimidation.
• Possession of weapons in the workplace without authorization.
• Harassment, bullying, or stalking that causes fear or distress.
• Destruction of property or sabotage of workplace operations.

4. Prevention Measures

TRT GROUP is committed to:

• Conducting regular risk assessments to identify potential threats.
• Implementing security measures, such as access controls and surveillance.
• Providing training on workplace violence prevention and conflict resolution.
• Encouraging employees to report concerns or suspicious behavior.
• Enforcing a zero-tolerance policy against workplace violence.

5. Reporting and Investigation

• Employees must report any threats, violent behavior, or suspicious activity immediately to their manager, HR, or a designated representative.
• TRT GROUP ensures confidentiality and a thorough, impartial investigation of all reported incidents.
• Appropriate action, including disciplinary measures, legal action, or law enforcement involvement, will be taken based on the severity of the incident.

6. Compliance and Enforcement

• All employees, contractors, and visitors must adhere to this policy.
• Employees will not face retaliation for reporting workplace violence in good faith.
• Violations of this policy may result in disciplinary action, up to and including termination.

7. Emergency Response

• In case of immediate danger, employees should call emergency services and alert security or management.
• TRT GROUP will provide emergency response procedures and conduct periodic drills.
• Employees will receive guidance on how to de-escalate potentially violent situations.

8. Policy Review

This policy will be reviewed annually or as necessary to ensure compliance with legal requirements and best practices.

Approved by:

Parvinder Garcha

Director

2nd January,2025

Detailed Company Cell Phone Policy

The Remodeling Team Inc. cell phone policy offers general guidelines for using cell phones during work hours.

The purpose of this policy is to help us all get the most out of the advantages cell phones offer our company while minimizing distractions, accidents, and frustrations improper cell phone use can cause.

This policy applies to all The Remodeling Team Inc. employees.

Cell Phone Use Guidelines:

The following are The Remodeling Team’s basic guidelines for proper employee cell phone use during work hours. In general, cell phones should not be used when they could pose a security or safety risk, or when they distract from work tasks:

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Never use a cell phone while driving.

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Never use a cell phone while operating equipment.

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Do not use cell phones for surfing the internet or gaming during work hours.

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Avoid using work cell phones for personal tasks.

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Do not use cell phones during meetings.

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Do not use cell phones to record confidential information.

We realize the cell phones can be great tools for our employees. We encourage employees to use cell phones when:

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For making or receiving work calls in the appropriate place and situation to do so.

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For other work-related communication, such as text messaging or emailing in appropriate places and situations.

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To schedule and keep track of appointments.

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To carry out work-related research.

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To keep track of work tasks.

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To keep track of work contacts.

Disciplinary Action:

Improper use of cell phones may result in disciplinary action. Cell phone usage for illegal or dangerous activity, for purposes of harassment, or in ways that violate the company confidentiality policy may result in employee termination. A fine of $1000 will be changed in case vehicle is impounded or driver of company vehicle is charged with distracted driving.

TRT GROUP PAY EQUITY POLICY AND PLAN

1. Introduction

TRT GROUP is committed to fostering a fair and equitable workplace where all employees receive equal pay for work of equal value. We recognize that pay equity is fundamental to workplace fairness, employee satisfaction, and compliance with applicable laws and regulations.

2. Policy Statement

TRT GROUP ensures that employees performing similar duties, with comparable skills, responsibilities, and experience, are compensated equitably regardless of gender, race, ethnicity, or any other protected characteristic. Our pay equity plan aims to eliminate wage disparities and promote transparency and fairness in compensation practices.

3. Objectives

The objectives of this policy are to:

• Ensure compliance with pay equity laws and best practices.
• Identify and eliminate any unjustified wage gaps.
• Promote fairness, transparency, and consistency in pay structures.
• Provide employees with equal opportunities for salary progression.

4. Pay Equity Plan

4.1 Job Evaluation and Classification

• Conduct periodic job evaluations to ensure roles are classified accurately.
• Assess jobs based on skill, effort, responsibility, and working conditions.

4.2 Wage Gap Analysis

• Perform regular pay audits to identify any wage disparities.
• Analyze compensation structures to detect and address inequities.

4.3 Corrective Actions

• Adjust wages where necessary to eliminate unjustified disparities.
• Implement fair pay practices in future salary adjustments and hiring decisions.
• Establish clear policies for promotions, salary increases, and bonuses.

4.4 Transparency and Communication

• Provide employees with access to pay equity information and policies.
• Ensure open communication about compensation practices and wage adjustments.

4.5 Monitoring and Compliance

• Regularly review and update the pay equity policy to maintain fairness.
• Ensure leadership and HR oversee compliance with pay equity laws.
• Encourage employees to report concerns regarding pay disparities without fear of retaliation.

5. Policy Review

This policy and plan will be reviewed annually or as necessary to ensure continued compliance with legislative requirements and best practices.

Approved by:

Parvinder Garcha

Director

2nd January,2025

TRT GROUP HEALTH AND SAFETY POLICY

1. Introduction

TRT GROUP is committed to ensuring the health, safety, and welfare of all employees, contractors, visitors, and stakeholders. We recognize our responsibility to provide a safe and healthy work environment and comply with all relevant health and safety legislation and industry best practices.

2. Policy Statement

Our objective is to prevent accidents, injuries, and occupational illnesses by promoting a culture of safety awareness, implementing effective control measures, and fostering continuous improvement in health and safety performance.

3. Responsibilities

3.1 Management Responsibilities

• Ensure compliance with health and safety laws and regulations.
• Provide necessary resources, training, and equipment to maintain a safe working environment.
• Conduct regular risk assessments and implement necessary control measures.
• Investigate incidents and take corrective actions to prevent recurrence.
• Promote a positive safety culture through leadership and communication.

3.2 Employee Responsibilities

• Follow all health and safety procedures and guidelines.
• Report hazards, near misses, or unsafe conditions to management.
• Use personal protective equipment (PPE) as required.
• Participate in health and safety training sessions.
• Take reasonable care of their own health and safety and that of others.

3.3 Contractors and Visitors

• Comply with TRT GROUP’s health and safety requirements.
• Report any hazards or incidents immediately.
• Follow all site-specific safety rules and procedures.

4. Risk Management

• Conduct regular risk assessments to identify and mitigate hazards.
• Implement control measures to eliminate or reduce risks.
• Monitor and review safety performance to ensure continuous improvement.

5. Training and Awareness

• Provide health and safety training for all employees and contractors.
• Conduct periodic refresher courses and emergency response drills.
• Ensure employees understand their responsibilities and rights concerning health and safety.

6. Emergency Preparedness

• Establish and maintain emergency procedures for fire, medical emergencies, and other incidents.
• Ensure all employees are familiar with emergency protocols.
• Regularly test and update emergency response plans.

7. Incident Reporting and Investigation

• All incidents, accidents, and near misses must be reported immediately.
• Conduct thorough investigations to determine root causes and implement corrective actions.
• Maintain records of incidents and safety performance for continuous improvement.

8. Monitoring and Review

• Regularly review health and safety policies and procedures.
• Conduct workplace inspections and audits to ensure compliance.
• Encourage feedback from employees to enhance health and safety measures.

9. Compliance and Enforcement

• Non-compliance with health and safety policies may result in disciplinary action.
• Employees are encouraged to report concerns without fear of retaliation.
• TRT GROUP is committed to a proactive approach in maintaining a safe workplace.

10. Policy Review

This policy will be reviewed annually or as required to ensure its effectiveness and compliance with legislative changes.

Approved by:

Parvinder Garcha

Director

2nd January,2025

Mobile Devices on Worksites

Purpose

The purpose of this policy is to establish a procedure to reduce injuries directly or indirectly related to using mobile devices on worksites. There are many hazards associated with using mobile devices on a worksite. It can distract users from the hazards associated with their work tasks and their surroundings, and it can distract other workers in the area.

Restricting the use of mobile devices on a worksite will increase the level of concentration of workers. If workers are more focused on their job, the quality of their work will improve and the number of incidents associated with the distractions caused by using mobile devices will decrease.

Application

This policy applies to all workers and visitors entering the worksite.

Types of Mobile Devices

This policy includes all mobile devices including, but not limited to, smart phones, cell phones, tablets, notebooks, MP3 players, and iPods.

Company Rules

·         Only those individuals authorized by Project Management are permitted to use mobile devices on worksites. The use of mobile devices on site is prohibited unless expressed consent is granted by Project Management. This includes talking, texting, emailing, playing games, etc.

·         The use of mobile devices is not permitted while operating any vehicle or equipment (including mobile material handling equipment), while working on any aerial work platforms, or while performing work activities.

·         The use of mobile devices is not permitted while attending safety meetings or while receiving safety-related information such as a safety talk.

·         Supervisors should make every reasonable effort to avoid using their mobile device or making calls while directing activities on the worksite.

·         Mobile devices must be turned off when working.

·         The use of mobile devices is not permitted around explosive or flammable atmospheres or while decanting or working with flammable or combustible material.

·         If an urgent family matter requires a worker to use their mobile device, the worker must coordinate with the supervisor so that the communication can be done in a safe manner.

·         In areas where the employer mandates that mobile devices are not permitted on site, the employer may provide secure storage for mobile devices to prevent theft (e.g., a lockbox).

Permitted Uses

·         Workers are permitted to use mobile devices when they are in the following designat­ed safe areas:

 [Insert designated areas such as the company’s break room, lunch room, site trailer, and offices.]

·         Supervisors are permitted to use mobile devices in the construction trailer, in the site office, or at one of the designated safe areas listed above, provided it is away from general work activities.

·         Supervisors are permitted to use mobile devices on site when expressed consent is provided by Project Management.

Discipline

Anyone who violates this policy will be subject to disciplinary measures, up to and including dismissal, depending on the circumstances and the company policy.

Employee Acknowledgment

I acknowledge that I have read and understood and will abide by the terms of this policy regarding the use of mobile devices at work.

TRT GROUP EMERGENCY PREPAREDNESS AND RESPONSE POLICY

1. Introduction

TRT GROUP is committed to ensuring the safety and well-being of all employees, contractors, visitors, and stakeholders by establishing a robust Emergency Preparedness and Response Policy. This policy outlines the procedures and protocols to effectively manage emergencies, minimize risks, and protect lives and property.

2. Policy Statement

TRT GROUP aims to prevent, prepare for, respond to, and recover from emergencies through proactive planning, training, and coordination. Our emergency preparedness efforts are designed to comply with applicable safety regulations and industry best practices.

3. Objectives

The objectives of this policy are to:

• Establish clear emergency response procedures.
• Ensure all employees are trained on emergency protocols.
• Minimize risks to personnel, assets, and business operations.
• Ensure compliance with legal and regulatory requirements.
• Foster a culture of preparedness and continuous improvement.

4. Emergency Preparedness Plan

4.1 Risk Assessment and Planning

• Conduct regular risk assessments to identify potential hazards.
• Develop emergency response plans tailored to identified risks.
• Ensure emergency procedures align with local laws and industry standards.

 4.2 Emergency Response Team (ERT)

• Designate trained personnel to serve on the Emergency Response Team.
• Clearly define roles and responsibilities for emergency situations.
• Provide ERT members with specialized training in first aid, fire safety, and crisis management.

4.3 Communication and Notification

• Establish an emergency communication system to quickly notify employees.
• Maintain an updated contact list for emergency services and key personnel.
• Ensure clear instructions for evacuations, lockdowns, and shelter-in-place situations.

4.4 Training and Drills

• Conduct regular emergency drills and simulations.
• Provide all employees with training on emergency response procedures.
• Evaluate drills and update emergency plans as needed.

4.5 Emergency Equipment and Resources

• Maintain accessible and well-stocked emergency kits and first aid supplies.
• Ensure fire extinguishers, alarms, and emergency exits are properly maintained.
• Establish protocols for handling hazardous materials and medical emergencies.

4.6 Evacuation and Shelter Procedures

• Designate primary and secondary evacuation routes.
• Identify safe assembly areas and shelter-in-place locations.
• Ensure employees are aware of evacuation procedures and rally points.

 5. Incident Reporting and Recovery

5.1 Incident Reporting

• Require all emergencies and near misses to be reported immediately.
• Conduct thorough investigations to determine root causes.
• Implement corrective actions to prevent recurrence.

5.2 Business Continuity and Recovery

• Develop business continuity plans to minimize operational disruptions.
• Establish recovery procedures to resume normal business activities quickly.
• Provide support and counseling for employees affected by emergencies.

6. Compliance and Review

• This policy will be reviewed annually or as required based on regulatory changes.
• All employees are expected to comply with emergency procedures.
• TRT GROUP is committed to continuous improvement in emergency preparedness efforts.

Approved by:

Parvinder Garcha

Director

2nd January,2025

Emergency Contacts

For emergencies in Toronto, dial 911 for immediate assistance from police, fire, or ambulance services, and for non-emergencies, call the Toronto Police Service non-emergency line at 416-808-2222. 

Here's a more detailed breakdown:

• 911:

This is the emergency number to call for situations requiring immediate assistance from police, fire, or ambulance services. 

• Toronto Police Service Non-Emergency Line:

If your situation is not an emergency, you can call the Toronto Police Service non-emergency line at 416-808-2222. 

• Poison Control:

While not explicitly listed, for poison-related emergencies, you can dial 911 or call the Ontario Poison Control Centre at 1-800-268-9337. 

• Municipality (City of Toronto):

For non-emergency inquiries or to report non-emergency issues, you can call 311, which provides information and refers requests to the appropriate City of Toronto division for response. 

• Local Police Department:

For non-emergencies, you can call the Toronto Police Service non-emergency line at 416-808-2222.